Procurement Specialist II - 1-year Limited Term Employment
at Seaspan

Job Description

The Procurement Specialist II operates within a team dedicated to subcontract management in support of new vessel construction. This role primarily focuses on the activities leading up to subcontract award, encompassing the entire bid process, proposal analysis, subcontract formation, and post-award administration. The responsibilities extend to being the main point of contact for sourcing Vendor Furnished Information essential for the execution of one or more projects.

Key aspects of the role involve coordinating negotiations of standard subcontract terms and conditions, as well as the ongoing administration of subcontract elements, including milestones, deliverables, issues, action items, and payments. The role also requires ensuring the timely and cost-effective delivery of high-quality pipe spools and other fabricated parts to meet project requirements.

Please note: This is a 1-year limited term employment opportunity including extended health benefits and 3-weeks' vacation.

Note: Due to business needs, this position is required to be fully on-site based at 2 Pemberton Avenue, North Vancouver. Additionally, after passing the probation period, there may be a possibility to discuss options for working remotely one day a week.

What you'll do

Bid Process Management -

• Managing the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and obtaining the technical content.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issuing relevant addendums if required.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations, and managing recommendations for award.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Meeting scheduled milestones from the RFP thru Award.
• Preparing and issuing a Recommendation to Proceed and seek approval.
• Preparing and issuing the Subcontracts for execution.
• Issuing letters of regret to unsuccessful suppliers.

Subcontract Management -

• Managing and controlling changes relating to cost and schedule.
• Monitoring and reporting on supplier's progress and conducting progress meetings.
• Approving milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
• Administering supplier claims.
• Developing, processing, and implementing contractual documents and change orders promptly.
• Expediting deliverables to ensure on-time receipt of deliverables.
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Maintaining various registers and as per project-specific instructions.
• Ensuring deliverables and inputs from all stakeholders.
• Managing the performance of suppliers.
• Performing subcontract close-out.
• Conduct detailed Excel analysis on budgeting and material availability reports, ensuring accurate financial tracking and timely availability of required project materials

This role requires active participation in internal stakeholder meetings, emphasizing the importance of effective communication and collaboration regarding material availability and engineering issues.

What you'll bring

• A diploma or bachelor's degree in Engineering, Business, Science, Finance or Law.
• A minimum of 2 years experience in procurement or contract administration, preferably in the shipbuilding industry.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• Experience in a project environment on capital projects.
• Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts.
• Established procurement skills and ability to effectively administer at least ten (10) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Proven ability to coordinate and administer medium to large packages with a medium complexity including the ability to incorporate the specifications into request for proposal packages, to lead the bid evaluation and selection, coordinate negotiation, and execute subcontracts.
• Strong negotiation skills.
• Extensive administrative skills and experience in tracking subcontractor contract milestones, deliverables, issues, action items, and payments.
• Strong customer service and diplomacy skills.
• Demonstrated ability to multi-task, prioritize work and to problem-solve in an inclusive manner with internal colleagues and external parties.
• Excellent oral and written communication and presentation skills.
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
• Ability to work effectively with limited direction and function as a key team member.
• Excellent understanding of procurement processes and corporate governance principles.
• Strong interpersonal skills and ability to work in a team environment.
• Knowledge and experience with materials management, expediting, quality surveillance and logistics.

Why you'll love working here

• This role provides you a very competitive salary in line with the successful candidate's experience.
• We also provide a best-in-class health and wellness benefits package for this position that includes such things as full health care (including unlimited physiotherapy), dental, vision, medical leave coverage, wellness/fitness reimbursement for memberships or registration fees, and an Employee Family Assistance Program (EFAP) through Homewood Health.

The estimated salary for this position is $81,000 - $99,000. In determining final salary, Seaspan considers many factors including the successful Candidate's skillset and experience as well as position location and internal equity. The final base salary offer will be at the Company's sole discretion and presented as part of a competitive total compensation package.

This job has expired.