Strategic Projects Specialist
at Make-A-Wish Canada

Job Description

"The best prescription I've ever given is a wish."

-Dr. Jeremy Friedman, Associate Paediatrician-in-Chief, SickKids Hospital & Medical Advisor for Make-A-Wish® Canada

 

WHAT IS YOUR BIGGEST WISH?

Is it to be part of an organization that is child-focused, values employee experience and is an inspiring workplace? If so, Make-A-Wish is for you!

Make-A-Wish^® Canada creates life-changing wishes for children with critical illnesses. We are on a quest to bring every eligible child's wish to life because a wish is an integral part of a child's treatment journey. Research shows children who have wishes granted can build the physical and emotional strength they need to fight a critical illness.

“It's been wonderful to have this wish to look forward to... It's wonderful to see [Rowan] with something that brings him pure joy after all he's been through and missed out on!”

–Melissa, mom to wish kid Rowan (age 5, leukemia), who wished for an indoor jungle gym.

MISSION, VISION AND VALUES

Our mission is, together, we create life-changing wishes for children with critical illness. Supported by our vision to grant the wish of every eligible child.

Our values are Child-Focused, Integrity, Impact, Innovation, and Community.

WHAT'S IN IT FOR YOU?

• Meaningful opportunities to make an impact and change the lives of children with critical illnesses within your community and across Canada
• A collaborative team environment where you feel valued and inspired
• An attractive compensation package that includes group health and dental premiums which are fully covered by the Foundation, RRSP, & Wish paid hours
• Annual vacation starting at three weeks & additional paid leaves
• Hybrid work model
• Work/life balance and flexibility
• Employee Wellness Program
• Corporate discounts
• Continuous learning, development and internal training opportunities
• Fun employee activities, contests, and more!

Make-A-Wish^® Canada is committed to fostering a culture that aims to change lives while offering a rewarding employment experience where your contributions make a true difference every day!

WHERE YOU COME IN

We are looking for a Strategic Projects Specialist to join our team at Make-A-Wish Canada. In this role, reporting to the Chief of Staff, you will actively manage the planning, coordination and execution of strategic and transformational projects across the organization. You will work closely with the organization's senior leadership, ensuring that strategic projects and outcomes, meetings and executive initiatives are delivered efficiently and with high standards of quality and professionalism.

This role is based in Toronto and is a full-time, hybrid, permanent position. The hiring range for this role is $69,100-$74,100.

WHAT YOU WILL DO

• Support the management and execution of strategic and transformation projects, ensuring timely delivery and measurable business impact.
• Analyze and enhance business processes using advanced analytical and problem-solving skills to improve effectiveness and efficiency.
• Collaborate with the Chief of Staff to develop project plans, timelines, and milestones.
• Conduct in-depth research and strategic analysis to inform key initiatives and promote best practices.
• Provide support for Senior Leadership Team meetings and planning sessions, including drafting agendas and preparing minutes.
• Assist in developing materials for quarterly Board Meetings and the Annual Strategy Retreat.
• Coordinate CEO regional communications scheduling and quarterly distribution.
• Manage meeting logistics, including participant confirmation, material preparation, and documentation distribution.
• Arrange travel, accommodation, and transportation as required.
• Maintain organized filing systems and ensure policies and compliance tracking are current.
• Manage and update the senior volunteer database in Salesforce, partnering with Fundraising leadership to ensure data accuracy.
• Other duties as required.

WHAT YOU BRING

• Post-secondary education in Administration, Business or related field, or equivalent combination of training, education and work experience.
• 5 years of experience in administration, project coordinator, or related roles.

• Experience managing multiple projects simultaneously and conducting simultaneous follow up with stakeholders to ensure effective execution and delivery.
• Experience managing complex tasks and competing priorities.
• Experience supporting senior leadership or executive teams is considered an asset.
• Pursuing Project Management Professional (PMP) certification considered an asset.
• A clear Criminal Background Check will be required.

YOUR WORK ENVIRONMENT

• Hybrid work model, with 2 days in-office per week and 3 days remote.

Physical/Mental Effort

• Work under pressure of tight deadlines, balancing high volume workload, and with multiple demands and changing priorities.

How to apply

If everything you've read so far sounds like you, we encourage you to apply now!  The deadline to apply is March 17, 2026, at 11:59pm ET.

To apply, please navigate to:  https://jobs.dayforcehcm.com/en-CA/makeawishca/CANDIDATEPORTAL/jobs/1421

Make-A-Wish Canada provides equal opportunity in employment and encourages applications from all qualified candidates. Reasonable accommodations due to disability are available on request at any stage of the hiring process.  

 

Our Commitment to IDEA

Make-A-Wish Canada (MAWC) is committed to Inclusion, Diversity, Equity, and Access (IDEA). We believe that it is essential to our mission that we build a diverse, balanced, and vibrant workforce that reflects the diversity of the communities we serve and seek to serve. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, to still apply.

 

Recruitment process

Our recruitment process is swift in pace.  Once applications are reviewed, we will contact our shortlisted candidates.  Our typical process includes a phone screen, one or two interviews, and reference checking, followed by an offer and a criminal background check for the successful candidate.

We would like to thank all applicants for their interest in working with us!

ABOUT MAKE-A-WISH® CANADA

In the past 40 years, Make-A-Wish Canada has granted over 40,000 wishes across the country, with 1,800 of them last year alone. As an independently operating affiliate of Make-A-Wish International, Make-A-Wish Canada is part of the network of the world's leading children's wish-granting organization. We serve children in every community in Canada, and in more than 50 countries worldwide.