Senior Payroll Specialist
at Seaspan

Job Description

Duties and Accountabilities

• Delivers accurate and timely processing of payroll; inputs and maintains payroll data; checks payrolls for accuracy prior to submission; prepares complex manual payments when required; completes financial reconciliations.
• Contributes to the development and delivery of financial policies, guidelines, and protocols to ensure the company complies with regulations and good financial practice.
• Prepares and coordinate the completion of various data and analytics reports.
• Interprets data and identifies possible answers. Involves navigating a wide variety of processes, procedures and precedents.
• Resolves queries from internal or external customers or suppliers by providing information on complex processes and the related policies, referring to others where necessary for interpretation of policy.
• Builds effective working relationships within the internal client organization, delivering high-quality professional services with guidance from senior colleagues.
• Assists with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment.
• Identifies, within the team, instances of non-compliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these and escalating issues as appropriate.
• Investigates, analyzes, designs, and tests small changes to financial systems. Provides second-line support to users.
• Coordinates with IT about system issues on operational day-to-day ground level.

• College diploma in accounting, finance, or human resources related program.
• Completion of Payroll Compliance Practitioner (PCP) certification required.
• 5-7 years of progressive experience in complex payroll environment.
• Proven experience with various payroll, HRIS or HCM systems.
• Strong understanding of financial concepts, accounting month end procedures, payroll concepts, practices and methods. In-depth knowledge of payroll regulations, tax laws and compliance requirements.
• Demonstrated experience in developing and refining payroll policies and procedures.
• Proven experience in assessing and mitigating risks associated with payroll processes (involves evaluating potential compliance issues, identifying areas of vulnerability, and implementing measures to ensure regulatory adherence and risk mitigation).
• Experience in developing and auditing financial systems using Business Intelligence tools such as SAP BI and Power BI an asset.

• Strong communication skills. Ability to communicate (read and write) effectively in a business environment.
• Strong understanding of accounting and payroll concepts.
• Strong analytical skills to understand large and complex account reconciliations.
• Ability to perform mathematical calculations with speed and accuracy.
• Ability to prepare and reconcile variety of journal entries, reports and analysis.
• Ability to exercise initiative and contribute ideas to improving departmental operations and service to employees.
• Demonstrated ability to maintain sustained attention to detail with high level of accuracy.
• Advanced knowledge of MS Excel.
• Maintains the highest degree of confidentiality in all matters.
• Experience with JD Edwards Enterprise One or proven computer aptitude with major ERP system.
• Ability to work effectively as a team with good interpersonal skills.
• Advance user knowledge of Microsoft Office.
• Ability to accurately process payroll journal entries in a timely and accurate manner.
• Ability to multi-task and meet deadlines while dealing with frequent interruptions.
• Demonstrated ability to make decisions and work with limited supervision.
• Strong organization and time-management skills.