Legal Assistant
at Flex-N-Gate

Job Description

Summary

Job Duties

• Assist in managing the CLO's calendar, and scheduling meetings.
• Prepare and format legal documents, correspondence, and presentations.
• Maintain organized online filing systems for legal documents, contracts, and case files.
• Handle confidential communications and sensitive information with absolute discretion.
• Draft routine legal correspondence and documents under attorney supervision.
• Assist with contract review, organization, and tracking.
• Maintain online corporate governance documents and board materials.
• Coordinate document production and manage document retention policies.
• Assist with litigation management, including coordinating with outside counsel.
• Track case deadlines, court dates, and filing requirements.
• Manage regulatory filings and compliance monitoring.
• Track licensing requirements and renewal deadlines.
• Manage external legal spending.
• Maintain compliance calendars and alert systems.
• Liaise between the CLO and internal stakeholders.
• Coordinate with outside counsel, vendors, and service providers.
• Handle incoming communications and correspondence for the legal department.

Requirements

• Associate's degree or paralegal certification; Bachelor's degree preferred.
• Minimum 2 years of legal assistant or paralegal experience.
• Corporate law or litigation experience strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.
• Flexibility to use generative AI tools (Spellbook)
• Document management system experience (NetDocuments).
• Electronic and online filing system familiarity.
• Contract management software experience preferred.
• Corporate Records Management Experience (Athennian).
• Precise and efficient written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional and collegial demeanor and strong interpersonal skills.
• Utmost confidentiality and integrity.
• Ability to work with modest supervision.

Required Qualifications

• Associate's degree or paralegal certification; Bachelor's degree preferred
• Minimum 2 years of legal assistant or paralegal experience
• Experience supporting senior-level executives preferred
• Corporate law or litigation experience strongly preferred

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe
• Document management system experience (NetDocuments)
• Electronic filing system knowledge (federal and state courts)
• Contract management software experience preferred
• Corporate Records Management Experience (Athennian)

• Highly competent written and verbal communication skills
• Strong attention to detail and accuracy
• Excellent organizational and time management abilities
• Ability to prioritize multiple tasks and meet deadlines
• Professional demeanor and strong interpersonal skills
• Absolute confidentiality and integrity
• Proactive problem-solving approach
• Flexibility to adapt to changing priorities and urgent requests
• Some travel may be required for depositions, court appearances, or meetings
• Ability to work under pressure in fast-paced environment