Senior Administrative Assistant - Montréal, Québec
at Intertek Testing Services (ITS) Canada Ltd

Job Description

Senior Administrative Assistant

Intertek is searching for a Senior Administrative Assistant to join our Intertek team in our Montréal, Québec office.  This is a fantastic opportunity to grow a versatile career in HR / Payroll!

The Senior Administrative Assistance is responsible for:

What you'll do:

• Support the collection and filing of new hire documentation
• Support HR processes such as onboarding, offboarding, employment status changes
• Provide front line HR and Payroll support for current and potential employees
• Assist the team with the recruitment and selection process
• Process background checks and inform managers of status
• Follow-up with employees who have work permits to ensure validity
• Respond to basic employee and manager inquiries regarding payroll and HR procedures, escalating issues as needed
• Assist with benefits administration, leave tracking, and related employee documentation as required
• Preparing reports including ad-hoc reports
• Complete data entry on respective system
• Working with Accounts Payable to ensure payments are processed
• Remittance of information to third party providers
• Assisting employees to access platforms
• Overseeing the Service Award process

• Other administrative tasks and/or projects as assigned

What it takes to be successful in this role:

• Undergraduate degree
• 2 years working as an Administrative Assistant
• Experience maintaining confidential records and handling sensitive information
• Excellent customer service skills and ability to work effectively with internal and external stakeholders and deal with constant interruption and tight deadlines
• Strong ability to build and maintain positive and collaborative working relationships and be an effective team player.
• Proven ability to prioritize duties/projects, multi-task, and work independently in a fast-paced environment with constant demands.
• Detailed oriented and great communication skills
• Bilingualism in English and French is preferred

Salary & Benefits Information

When working with Intertek, you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, Registered Retirement Savings Plan (RRSP) with company match, generous vacation/sick time , tuition reimbursement and more. Intertek employees are eligible for a variety of benefits including paid holidays.

Intertek's Commitment

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Our Culture of Total Quality Assurance 

Intertek promotes a culture where motivated, customer-oriented employees can flourish, experience professional fulfillment, and reach their highest potential. At Intertek, we exercise our spirit of innovation, the passion of our people and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all. 

A career with Intertek offers rewarding opportunities to help companies around the world develop products that are used safely by millions of people every day. Intertek is the trusted advisor to many of the world's leading brands, companies, and governments, and has earned a reputation for accuracy, reliability, integrity, and technical competence.  Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with Disabilities, who would like to request accommodation, or who need assistance applying, please email hr.canada@intertek.com

Please apply online at Intertek Canada Careers (oraclecloud.com) 

Bilingualism is needed for this role as the incumbent would need to deal with internal and external clients and employees that work outside of Québec.

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.