Project Coordinator (Finance)
at Thales Canada Inc., Defence and Security

Job Description

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada's capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada's best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Ottawa, ON., (CAN.), Hybrid

Thales has a vacancy for Project Coordinator (Finance) to support project management activities within a dynamic project environment. The position is responsible for producing and delivering timely and accurate monthly progress claims, ensuring project invoicing and billing compliance, and tracking both actual and projected project costs and variances. This includes responding to customer inquiries and actively participating in process improvements.
 

Under the direction and support of the Project Cost Controller and PMO Manager Lead, the Project Coordinator (Finance) will be responsible to:

• Assist the finance team, warehouse, and Service Delivery team in processing supplier invoices. Perform transactions within the Enterprise Resource Planning (ERP) system (SAP). Monitor project team timesheets and distribute timesheet reminders for approvers on a weekly basis.
• Track progress on program financials. Track material costs on a monthly basis and resolve and report any deficiencies.
• Support entry and validation of labor into claim monthly. Support labor reconciliations. Review and reconcile customer's material reports.
• Update claim history file. Prepare and deliver monthly material claim including invoice, annexes, and supporting documentation. Deliver client invoices and record delivery. Respond to customer observations.
• Support project management and continuous improvement activities by collaborating with cross-functional teams (such as Finance, Contracts, Procurement, and Quality) to ensure business process improvements, trade compliance, risk and change management, project closure, lessons learned, resource estimation, management of project baselines and structures (including WBS, OBS, RAM), and the fulfillment of all project requirements and registers.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Bachelor's degree or college diploma in Business Administration, Project Management, Finance, or a related technical field.

• Minimum of five years of demonstrated experience in the last ten years in a similar role.
• Ability to work independently with minimal supervision.
• Strong organizational skills and ability to balance multiple priorities.
• Ability to effectively interact with both internal and external stakeholders.
• Ability to manage and control project records and documentation.
• Proficiency in using Microsoft Word, Excel, Sharepoint, PowerPoint and JIRA.
• Familiarity with Enterprise Resource Planning (ERP) tools such as SAP is an asset.

• Certification in Project Management or similar.
• Detailed knowledge and understanding of the Defence Sector
• Experience supporting contract administration

Physical Environment: Hybrid working environment – mix of home and onsite (as required)

What We Offer

* Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

* Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

* Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

* Company paid holidays, vacation days, and paid sick leave.

* Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

* Employee Discounts on home, auto, and gym membership.

Why Join Us?

Say HI and learn more about working at Thales click here.

Pay Transparency 

The anticipated Total Target Compensation (TTC), inclusive of annual salary and bonus eligibility, for this role is $50,000 to $70,000 CAD Annual. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, provincial, and federal laws.

AI

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.