Bilingual HR and Administrative Coordinator
at Canadian Federation Of Independent Business

Job Description

We are looking for a Bilingual HR and Administrative Coordinator in Toronto!

We are looking for a dynamic administrative professional who thrives on getting things done. If you love keeping an office running smoothly, supporting people processes, and ensuring exceptional organization and accuracy, this could be the perfect role for you. We need someone who is organized, bilingual in English and French, and ready to contribute in a fast‑paced environment where no two days are the same.

At CFIB, your work supports small businesses in your community and across the country. You will join a collaborative and supportive organization where more than 90% of employees agree it is a great place to work. You will work closely with colleagues locally and across the country, learning from one another and making an impact every day.

We are currently hiring a full‑time Bilingual HR and Administrative Coordinator to join our Toronto office. This is an exciting opportunity to support our HR and Office Operations teams.

What will you do?

Reporting to the Director, Executive Support, this position focuses primarily on office coordination and HR administration, with some reception coverage.

Responsibilities:

Office and Administrative Coordination:

• Oversee daily office operations, ensuring a well organized, efficient, and welcoming work environment
• Coordinate office supplies, vendor relationships, and service requests
• Assist with meeting logistics including room setup, catering, and equipment preparation
• Support coordination of on site events and employee activities
• Provide front desk coverage, greeting visitors and assisting with incoming calls when required
• Manage incoming deliveries with professionalism and discretion

• Provide assistance to the Director, Executive Support and members of the Executive team

HR Support:

• Coordinate onboarding for new employees including preparing packages, scheduling sessions, and maintaining employee records in HR systems
• Support HR initiatives such as benefits administration, training sessions, and employee programs
• Draft and format HR documents including contracts, letters, and reports
• Maintain internal staffing lists and support general HR administration
• Assist the Payroll team with administrative tasks, data preparation, and documentation requirements
• Participate in workplace health and safety activities and help maintain compliance documentation

What makes a successful Bilingual HR and Administrative Coordinator?

• 1 to 3 years of experience in office administration, HR support, or similar roles
• Bilingual fluency in English and French
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a dynamic environment
• Proficient in Microsoft Office; familiarity with SharePoint and openness to learning new tools including AI tools
• Professional presence with excellent interpersonal skills
• High level of discretion, reliability, and confidentiality when handling sensitive information
• Post secondary education is an asset
• Flexibility to support occasional events or special projects

What do we offer?

• Salary range: $55,000 - $58,000 per year
• Career advancement
• Flexibility
• Supportive leadership
• Diversity and Inclusion
• Training and development
• Benefits/Health and Wellness

CFIB has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. CFIB is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation, please let us know and we will work with you to meet your needs.

As Canada's largest association of small and medium-sized businesses, CFIB is in business to provide independent business with the resources they need, to give them more value, and to have their voice heard at all levels of governments.

Be a part of the solution and apply today!

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