Administrative Assistant - Building & Office
at PBS SYSTEMS

Job Description

Company Name:              PBS Systems

Job Location:                   Calgary, AB

Job Type:                          Full-time, Permanent

No. of Openings:             1

Internal Job Title:            Building & Office - Administrative Assistant          

Reports To:                      Manager Building & Office Services                        

Job Requirement(s):      

“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we've only just begun!”

PBS has been transforming how people buy and service cars for almost 40 years, becoming the third largest Dealership Management System (DMS) provider in North America. Each month, hundreds of new users join our platform, which helps dealerships manage sales, service, inventory, and accounting. What sets us apart is how we treat our customers - as partners, innovators and friends.

At PBS, we invest in your growth. Your career can progress in alignment with your strengths, interests, and aspirations. Apply today!

The Role:

PBS Systems is looking for a highly organized, self-motivated, and enthusiastic individual to join our Administration team as a Building & Office Assistant. In this role, you will support the administration team with day-to-day tasks and projects while contributing to the smooth operation of our office, facilities, and building-related activities.

The Building & Office Assistant plays a key role in building and facilities administration, purchasing, and shipping and receiving, helping ensure an efficient, well-organized, and welcoming workplace.

This position is based out of our Calgary head office. This is not a remote work opportunity.

Job Responsibilities:

• Ensuring the building is well kept, clean and safe
• Assisting with all maintenance inspections
• Assisting with seasonal maintenance
• Scheduling minor repairs/maintenance as needed
• Managing small repairs as appropriate
• Communication with onsite cleaners on a regular basis
• Managing (maintaining stock levels and ordering new stock) of office supplies, toners, and kitchen supplies
• Regular building checks
• Liaison between contractors/suppliers and PBS for building maintenance items
• Front desk responsibilities (greeting guests, making the front desk a welcoming place for new hires and guests alike, signing for packages, opening & distributing mail, coding cheques)
• Assists with new hires, (desk/building access set up)
• Works with multiple software programs as needed for building security, purchasing, & customer information
• Shipping requests as needed
• Any other duties as required

Qualifications:

• 1-2 years of previous building administrative experience preferred
• Shipping and receiving experience
• Solid computer knowledge Microsoft Office Suite
• Experience with various software
• Strong organizational, time management, and multitasking abilities
• Self-starter with the ability to work independently and prioritize tasks effectively
• Excellent attention to detail and problem-solving skills
• Positive attitude with a strong customer-service mindset
• Strong communication and interpersonal skills
• Excellent written and verbal communication skills
• Ability to handle multiple priorities in a fast-paced environment
• High School Diploma

What we offer:

• Professional Development – Continuous training, industry certifications, and clear pathways for career advancement.
• Travel Opportunities - Travel to locations across Canada, the U.S., and the Caribbean
• Comprehensive health benefits - Medical and dental coverage to support your well-being.
• Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
• Inclusive culture - A collaborative, supportive team environment where your ideas and voice truly matter.
• Employee recognition - Regular appreciation programs and performance-based incentives
• Competitive compensation package
• Competitive annual base salary
• Attractive referral bonuses
• Staff discounts – Exclusive savings with partners such as GM, Dell, and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.