Administrative Assistant / Corporate Travel Administrator
at PBS SYSTEMS

Job Description

Company Name:              PBS Systems

Job Location:                    Milton, ON

Job Type:                           Full-time, Permanent

No. of Openings:             1

Internal Job Title:            Corporate Travel Administrator  

Reports To:                       Corporate Travel Lead                  

Job Requirement(s):       On-call rotation for after-hours travel emergencies

“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we've only just begun!”

The Opportunity:

We are changing the way people buy and service cars one dealership at a time. In business for over 30 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help.

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules.

And that's where you come into the picture. While specific roles are posted, PBS is always open to pivoting with quality people and adding to the team based on your skills and the needs of our customers. After you join the team, we will continue the process of moving you into new roles based on your talents, growth, and interests.

The Role:

PBS Systems is looking for a highly organized, self-motivated, and enthusiastic individual to join our Administration team as a Corporate Travel Administrator.  In this role, you will book travel for installs, onsite training visits, and any miscellaneous travel based on direction from the Corporate Travel Lead. You must be a self-starter and have superb organizational and time management skills.

This position is based out of our Milton office. This is not a remote work opportunity.

Job Responsibilities:

• Conduct in-depth research and analysis of travel and accommodation options—including flights, hotels, and car rentals—to recommend the most cost-effective and suitable arrangements based on individual travel requirements
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested
• Prepare travel itineraries and distribute travel arrangements/schedules to travelers
• Assist with any need for specialized travel documents (i.e. prepare USA border crossing documents)
• Prepare and submit per diem requests for all travel
• Stay up to date with evolving technology and travel regulations
• Participate in on-call rotation for after-hour travel emergencies
• Any other duties as assigned

Qualifications:

• 1-2 years experience working as an Administrative Assistant; experience booking corporate travel is a strong asset
• Strong computer skills with intermediate-level proficiency in Excel required
• Outstanding organizational and time management skills
• Strong attention to detail is essential, as errors in this role can result in financial loss or operational disruptions for the company
• Ability to multitask, work under pressure, and adapt to a fast-paced environment with changing priorities
• Must be a self-starter with the ability to work independently while also building strong, collaborative relationships across internal teams
• Strong problem-solving skills and ability to remain calm in high-stress situations
• Excellent verbal and written communication skills
• Ability to keep personal information about employees and others confidential
• High school diploma required; some higher education preferred

What we offer:

• Internal promotion and growth opportunities
• An education department dedicated to helping you with professional and personal development
• The opportunity to travel
• Free parking
• Staff events
• Competitive annual base salary
• Bonus for product certification up to $4,800 per year
• Great referral bonus
• Staff discounts with GM, Dell, Goodlife and more.

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.