Office Coordinator - Part-Time - Toronto
at Canadian Federation Of Independent Business

Job Description

Position: Office Coordinator - Part-Time (21 hours/week — Tuesday, Wednesday, Thursday)

Location: Toronto, ON
Start Date: As soon as possible

Compensation: $30/hour

Are you a detail-oriented professional? Do you want to work for an organization that believes in people's potential? If yes, this position is for you!

At CFIB, your work supports small businesses in your community and across the country. You'll have a hand in shaping the economy and future of the country. You will be independent through flexibility and accountability, so you can live and work at your best. You will join an organization that is collaborative and supportive, where more than 90% of the employees agree it's a great place to work. You will work closely with colleagues both locally and across the country, building upon synergies and learning from one another. You make a difference when you work at CFIB.

We have an exciting opportunity for a part-time position (21 hours/week, Tuesday, Wednesday, Thursday) as an Office Coordinator in our Toronto office.

What will you do?

Reporting to the Director, Executive Support, the Office Coordinator is the operational hub of CFIB's Toronto office. This role goes well beyond a traditional reception function. While it includes welcoming visitors, incoming calls are not routed through the front desk and in-person traffic is limited. The focus is on keeping the office running smoothly and supporting the people who lead it.

The Office Coordinator is primarily responsible for office coordination, workplace services, and administrative support for the President's Office, including assisting in planning and coordinating meetings and events. This is a role for someone who takes pride in creating a professional, efficient, and welcoming workplace environment and who thrives when working closely with senior leadership.

Responsibilities:

• Welcome visitors and respond to general office inquiries in a professional and service-oriented manner
• Coordinate meeting room bookings for internal meetings and building tenants, including oversight of conference centre usage and monthly tenant invoicing
• Prepare and support internal and external meetings and events for the President's Office and executive initiatives, including materials, catering, shipping, and post-meeting follow-up
• Monitor and triage the general CFIB email inbox and respond to general inquiries as appropriate
• Manage inventory, ordering, and proactive restocking of office, kitchen, meeting room, and conference centre supplies
• Serve as the primary point of coordination for Toronto office operations
• Receive, review, and route office-related invoices and expenses to Finance as required
• Maintain and update staff directories and internal lists and Hubs
• Proactively identify opportunities to improve office efficiency, workplace experience, and service standards
• Participate in special projects and perform other administrative duties as assigned

What makes a successful Office Coordinator?

• Excellent written and verbal communication and interpersonal skills in English
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• A motivated self-starter with sound judgment, attention to detail, and a proactive service mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)

• French language skills (written and verbal) is an asset
• Previous experience in an office coordination or administrative support role is an asset

What do we offer?

• Compensation: $30/hour
• Career advancement
• Flexibility
• Supportive leadership
• Diversity and Inclusion
• Training and development
• Benefits/Health and Wellness

CFIB has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. CFIB is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation, please let us know and we will work with you to meet your needs.

As Canada's largest association of small and medium-sized businesses, CFIB is in business to provide independent business with the resources they need, to give them more value, and to have their voice heard at all levels of governments.

Connect with us and find out why more than 90% of the employees agree that CFIB is a great place to work!

Be a part of the solution and apply today!