Divert Program Coordinator
at Teknion Limited

Job Description

The Divert Program Coordinator supports the Divert Manager in delivering the Divert furniture decommissioning program for Teknion. The Program offers Teknion's clients a comprehensive solution to keep their used furniture out of landfill by finding opportunities to reuse, resell, donate, or recycle their assets. The Coordinator will work closely with the manager to present, assess, and quote opportunities as well as working with program partners to deliver projects, invoice and report results to clients. Additionally, the coordinator will be responsible for project tracking, managing data, developing internal and external reports including  financial reporting for the program. The coordinator should be comfortable having environmental conversations with customers with a curiosity to learn how the program impacts both Teknion and our customers. Concepts like circular economy, carbon accounting, SBTI, and lifecycle management will be part of daily conversations internally and with customers.

What will you be responsible for in this role?

• Program Operations Support – Internal – 50%
  • Administrative help to support Divert Program Manager to create project quote proposals, order processing, reporting, invoice preparation, meeting minutes and project tracking.
  • Responsible for daily updates to the project tracking tool to ensure seamless project planning and execution.
  • Process management support on active projects.
  • Organization and management of account specific project documents in Google Drive.
  • Order entry preparation after quotation approval.
  • Responsible for cross-functional collaboration with accounting, finance and technology teams to move projects forward and build internal understanding of the program.
  • Assist in program automation planning, testing and execution.

• Data Analysis (invoice review, reporting analysis) – 35%
  • Conduct monthly P&Ls.
  • Conduct invoice analysis.
  • Conduct project report analysis.
  • Preparation and review of client facing Project Reports and creation of custom reports.
  • Organization and management of program documents such as monthly vendor statement of accounts, monthly client accounts receivable reports, mid and yearly program metrics, P&L statements on a monthly, quarterly and yearly basis.
  • Responsible for report generation for all Program key metrics – sales data, profitability, diversion metrics, sustainability metrics, re-occurring and adhoc client project reports, etc.

• Program Operations Support – External – 15%
  • Comfortable communicating with clients and collaborating internally to move projects forward.
  • Assist in program promotion alongside Divert Manager through client engagement events such as Lunch + Learns and Case Studies etc.
  • Understanding of Sustainability principles is an asset.

What's talents are needed to thrive in this role?

• Excellent communication skills and organization skills
• Self starter, seeking professional growth
• Curious individual willing to push the envelope
• Flexible and innovative mindset
• Critical thinking skillset
• Understanding and experience with Google Suite applications, Excel and Powerpoint, Salesforce, Esker, Baan and ECQ.
• Sustainability knowledge is an asset to understand the context and impact of this program

Teknion is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process.  It is our priority to remove barriers to provide equal access to employment. Teknion welcomes and encourages applications from people with disabilities. Accommodations are available for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

By applying for a position with Teknion, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, credit check and criminal check. You will be notified during the hiring process which checks are required by the position.

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