Inventory Administrative Coordinator
at Mars Incorporated

Job Description

Job Description:

What is the Job Purpose?
Performs the clerical and administrative tasks associated with the shipments and inventory of products including report writing, record keeping, and a variety of other activities to ensure that shipping has support.

Shift:

Day: 7am - 3:30 pm - Monday - Friday

Job Summary:
We are seeking a detail-oriented and proactive Inventory Administrative Coordinator to join our team. The successful candidate will be responsible for maintaining inventory accuracy and integrity within our facility. This role operates on a Day shift basis ( Subject to change based on business need) and plays a crucial part in our daily operations, with a primary focus on SAP transactions related to our Production Scheduling process for Semi-finished goods. The Inventory Controller will work closely with logistics, production, and quality teams to ensure seamless inventory flow and control.

Key Responsibilities:

SAP:

• Generate/Post Production of batch meal and kibble using PI Sheets (BM/EX)
• Process scrap and regrind materials.
• Manage BM/EX Process Orders and Create PO's for Schedule and equipment exceptions (unplanned production or machine changes).
• Investigate/ escalate large inventory variances of batch meal and kibble (BM/EX).
• Monitor and resolve Consumption errors (COGI's).
• Ensure compliance with cycle count inventory execution and generate PI count sheets.
• Maintain stock balance between SAP and Blue Yonder.
• Inventory and Cycle Counting:
• Conduct daily, weekly, and monthly cycle counts, including physical yard audits, Red Zone, Mill, Dry Packaging, and COEX counts.
• Perform daily reviews of inventory and check Raw and Pack materials in SAP.
• Validate batch data in SAP before transactions.
• Follow up on large inventory transactions and process confirmations.
• Daily Operations & Reporting:
• Participate in daily logistics huddles and production reviews.
• Check and update the daily plant status in SAP.
• Communicate with Mill and Red Zone Operators.
• Participate in periodic blocked stock review meetings.
• Quality & Waste Management:
• Coordinate quality hold status verifications and sample requests.
• Organize the disposal of liquid waste and serve as a point of contact for waste management vendors.
• Assist with annual waste audits.
• Yard and Equipment Maintenance:
• Conduct yard audits to action idle trailers and manage held materials.
• Coordinate with vendors for equipment maintenance, including slurry tank repairs, tank cleaning, and rail car service.

Qualifications:

• Proven experience in an inventory control or a similar role.
• Strong understanding of inventory management principles.
• Experience with ERP systems is required; proficiency in SAP is highly desirable.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Willingness and ability to work 8-hour rotating shifts, including days and nights.

Preferred Qualifications:

• Knowledge of inventory control principles
• Experience working with vendors and carriers
• Proficiency in ERP systems such as SAP and WMS systems such as Red Prairie
• 3+ years of manufacturing or warehousing experience
• 2+years of work experience within a technical and/or trade discipline

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus and company sponsored pension.

Total Rewards:

• Medical, vision & dental- Starts day one!
• 4 weeks of Vacation time
• Tuition reimbursement
• Short/Long Term disability
• Annual Merit Increases
• Annual Bonus

The base pay range for this position at commencement of employment is expected to be between the below range CAD 30.59 - CAD 40.14. Please note: This job posting is for an existing vacancy. AI is used as a supporting tool in our recruitment process.