College and Career Preparation Clerk
at Georgian College

Job Description

Department: Indigenous Services and Access Programs
Campus: Barrie
Classification: Support Staff
Posting Date: December 5, 2022
Salary Range: $24.62 (start rate) - $28.52 (4-year rate)
Hours per week: 35 hours per week
Status: Full-time

Reporting to the Program Manager, the incumbent provides support to the Academic and Career Preparation (ACP) program. Specific duties include, but are not limited to:

• Acting as first point of contact for the ACP program
• Screening clients to determine eligibility and performing initial assessment of suitability
• Assisting in the administration of intake documents and academic assessment
• Inputting and maintaining learner information into the Employment Ontario Information System (EOIS-CaMS)
• Creating, registering and maintaining student records in the Student Information System (Banner)
• Administering the Learner Support Allowances fund including processing applications
• Completing exit process and follow up calls
• Monitoring and tracking data to ensure learner targets are achieved
• Compiling and preparing statistical data for program staff and for submissions to various stakeholders (Ministry of Labour, Immigration, Training and Skills Development [MLITSD], etc.)
• Developing and documenting procedures ensuring program guidelines and policies are meeting MLITSD reporting and suitability guidelines
• Promoting the program to community partners / organizations and reaching out to new partners, organizations and businesses as necessary
• Participating in promotional events like Open Houses and college-wide events and in the community including local Barrie events; limited travel throughout Simcoe County as necessary

QUALIFICATIONS:

• Successfully completed a one-year postsecondary certificate in relevant field of study that may include, but is not limited to office administration or business
• Two years' experience in a busy office environment where duties included providing frontline customer service, maintaining data in a database, and compiling and preparing statistical data
• Experience screening and assessing program eligibility, and administering assessment tests to students
• Proven computer skills and experience at an intermediate level with Microsoft Office Suite (Word, Excel, Outlook, etc.) to answer inquiries, prepare documents, and track data
• Customer service and communication (written/oral) skills with the ability to provide clear and concise information with diplomacy and tact
• Proven organizational and time management skills with the ability to multitask and meet competing deadlines
• Ability to work individually as well as within a team environment
• Ability to work occasional non-traditional hours is required
• Experience working within the Ministry database (EOIS-CaMS) and a Student Information System (preferably Banner) would be considered assets
• Experience in an academic environment is an asset
• Familiarity with the service providers in Simcoe is an asset

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Only full-time support staff, regular part-time (RPT) employees past probation, and Appendix D employees with six months or more of consecutive service at Georgian College that apply will be first consideration over all other applicants.

Applications for this position must be received by 11:59 p.m. December 12, 2022. While we thank all applicants, only those contacted for an interview will be acknowledged.

This job has expired.