Site Administrator near Fort McMurray
at Phoenix Industrial Maintenance Ltd.

Job Description

We are currently looking for Site Administrators for an upcoming Site Project!!

Who we Are - We are an Alberta based, family owned industrial contractor with over 25 years of successful industrial construction experience. We are a world-class leader in industrial fabrication, construction and maintenance and have built our company and reputation on ensuring visibility, value and accountability are always in the forefront. We are rapidly growing and are always seeking qualified and talented individuals to join our team.

What We Offer:

• Competitive Compensation Package
• Employee Benefit Program including Medical and Dental
• Employee Assistance Program
• Advancement Opportunities

Project Specifics: 

• Project located near Fort McMurray
• Drive in and Drive Out
• Shift: 9 days on and 5 days off
• Shift completion travel of $300 per shift rotation

Typical Responsibilities:

• Daily time entry, including timesheets review and cost coding, for payroll entry and LEM creation of 100+ manpower
• Review all time entry data changes that affect Payroll processing to ensure accuracy
• Subcontractor invoice processing for submission to payroll
• Coordinate with project management on timesheets for contracts and subcontract billings
• Process daily LEM's for Labour, Equipment and Material for the Client
• Review third party sub con LEM for client approval
• Material received and verified against Purchase Orders, and reflected on LEMs
• Providing daily man counts to ownership, management and client
• Support project controls and adherence to policies and procedures within the department
• Support Project Managers and other divisional personnel with document preparation and filing
• Maintain employee history data records by electronic or manual filing systems while ensuring data integrity and confidentiality
• Perform other duties as assigned
• Administers and prepares internal/external cost reports
• Completes Payroll entry and creates LEM reports
• High volume receiving responsibilities for LEMs
• High keying speeds to enter receiving amounts/quantities accurately in accounting system

What you bring:

• Commensurate experience in administrative role with high volume keying and accuracy
• Familiarity with time, materials and cost control measures
• Proficiency in Microsoft Office Excellent MS Office Skill particularly in Excel and Outlook
• Ability to multi-task, with experience responding to changing deadlines/priorities
• Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy
• Effective written and verbal business communication skills
• Exceptional organizational skills and attention to detail
• Dedicated team player
• Demonstrated ability to handle and maintain confidentiality
• Previous experience: Administration, Site Administrator, Site Admin, Construction, Oil&Gas

See Job Description

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